Feature · AI document capture
The invoice types itself.
Drop a PDF or photograph a supplier invoice and Stokka reads the whole document, European number and date formats included, into a draft purchase invoice. You review the amber fields, not the whole page. Corrections are learned per supplier and applied to their next invoice automatically.
| Document | Via | Status |
|---|---|---|
| INV-8841 · Glanbia Labs | camera | 2 amber fields |
| INV-2210 · AllPCB Ltd | Ready to post | |
| INV-0454 · Meath Packaging | Ready to post | |
| INV-8839 · Glanbia Labs | camera | Duplicate of INV-8839 |
Example layout, demo data from Sable & Oak Beauty · live tool in the product.
How it works
Photo to posted bill, with you in the loop.
Capture is upload or camera. The document is read in full, matched against your suppliers and products, checked for duplicates, and laid out side by side with the original for review.
Matching runs on the identifiers that actually identify: VAT number, IBAN, SKU, and fuzzy name matching for the rest. A supplier Stokka has never seen can be created inline without leaving the review. A document you have already captured is flagged as a duplicate before it becomes a double payment.
Every field carries its own confidence badge. Green fields are settled; amber fields are the ones worth your eyes. Reviewing an invoice stops being proofreading and becomes spot-checking.
Scanned document content is auto-purged after the retention window, and deleting a capture removes the stored file too.
Self-improving
Correct it once. It stays corrected.
Every correction you make is learned for that supplier and applied to their next invoice automatically. The tenth invoice from a supplier reviews faster than the first, and the hundredth barely needs you.
Per supplier
Corrections become rules
Fix how a supplier's line descriptions map to your products once. The mapping is remembered and applied on their next invoice.
European by default
Formats read correctly
Comma decimals, day-first dates, VAT numbers and IBANs are parsed as what they are, not as American look-alikes.
Guard rails
Duplicates never post twice
Captured documents are checked against prior captures, so the same invoice arriving by two routes becomes one bill, not two payments.
Ask Claude about your stock
AI that earns access.
Stokka ships a first-party connector so you can ask Claude about your own inventory. It is consented, scoped, and deliberately limited, a trust story, not a bolted-on chatbot.
Consented
OAuth, explicitly granted
The connector only exists for your org after you approve it. Revoke it and access ends.
Scoped
Your org, nothing else
Access is scoped to your organisation's data. Multi-org logins stay isolated per company.
Read-only
Looks, never touches
The AI can answer questions about stock, orders and builds. It cannot create, change, or delete anything.
Financials excluded
Prices and margins withheld
Cost prices and margins are deliberately excluded from what the AI can see. Your numbers stay yours.
Quiet operations
The automation you stop noticing.
Intake
Upload or camera
PDF and photo, European formats included.
Review
Amber fields only
Per-field confidence badges.
FX rates
Daily ECB feed
With a hard staleness ceiling, an old rate is never silently used.
Heavy work
Background jobs
OCR, exports and sync run retried in the background.
Related reading
Go deeper.
- Getting off spreadsheets
When spreadsheets stop working: the MRP switchover
The signs that you have outgrown your production spreadsheet, the cost of staying, and a practical migration plan for small manufacturers making the jump.
- Integrations
How to sync Shopify and Xero inventory properly
Shopify and Xero are both authoritative about something they disagree on: your stock count. Here is how the integration actually works, why it drifts, and the setup that keeps the two sides honest.
- Bills of materials
How to build a bill of materials (step by step)
A bill of materials is the spine of any production operation. Here is how to build one that captures real-world yield, sub-assemblies, and the operator-friendly detail that keeps the floor running.
Stokka · shipping soon
The operating system you've been waiting for.
Inventory, BOMs and orders on one screen. From €299/month with unlimited users; solo founders lock in at €199 for 12 months. Xero, QuickBooks and Shopify sync at launch, with batch traceability and production planning in the box; shop-floor tablet mode follows on the roadmap.